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2019-02-13 Agenda Special AB Interviews PacketPage 1 of 2 AGENDA Pismo Beach City Council Tuesday, February 12, 2019—1:00 p.m. and Wednesday, February 13, 2019—9:00 a.m. Special Advisory Body Interviews & Appointments Administration Conference Room, 760 Mattie Road, Pismo Beach, California, 93449 CALL TO ORDER: Mayor Waage 1. ROLL CALL: Mayor: Waage Mayor Pro Tem: Howell Council Members: Blake, Guthrie, Reiss 2. PUBLIC COMMENT PERIOD Call for comment made at door to conference room. At this time, members of the public may only comment on an item appearing on the agenda. Please adhere to the following when addressing the Council: • Comments will be limited to 3 minutes or less. • Comments should be directed to the Council as a whole and not directed to individual Council Members. 3. AGENDA ITEMS Item 3.A: 2019 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation: Interviews, February 12 & 13, 2019 1. Conduct interviews of applicants for two Conference & Visitors Bureau Board (CVB Board) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 2. Conduct interviews of applicants for two Parking Advisory Committee (PAC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 3. Conduct interviews of applicants for three Parks, Recreation and Beautification Commission (PRBC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 4. Conduct interviews of applicants for three Planning Commission (PC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 5. Conduct interviews of applicants for one Special Events Committee (SEC) seat that is currently vacant, for a partial term ending February 29, 2020; Appointments, February 12, 2019 6. Following interviews, complete a ballot selecting a preferred candidate for each available seat on the Planning Commission; Council Agenda 2-12-2019 & 2-13-2019 Pismo Beach City Council Agenda February 12 & 13, 2019 Page 2 of 2 Appointments, February 13, 2019 7. Following interviews, complete a ballot selecting a preferred candidate for each available seat on the CVB Board, PAC, PRBC, and SEC; 8. Provide direction to staff on filling, leaving vacant, or continuing to recruit for, one Traffic Safety Committee seat that is currently vacant, for a full term ending February 28, 2021. 4. ADJOURNMENT To the following meeting(s): Meeting Time Date Location Closed Session 3:00 p.m. Tuesday, February 19, 2019 Administration Conference Room, City Hall Regular Meeting 5:30 p.m. Tuesday, February 19, 2019 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04). AFFIDAVIT OF POSTING I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the February 12, 2019 and February 13, 2019 meetings of the Pismo Beach City Council was posted on February 11, 2019, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website. Erica Inderlied, City Clerk Meeting Schedule: The City Council of Pismo Beach regularly meets on the First and Third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed. Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and in the City Clerk’s Office, 760 Mattie Road, Pismo Beach after 5:00 p.m. on the Thursday prior to the meeting. Agendas for Closed Sessions and other Special meetings are available no fewer than 72 hours prior to the meeting when possible. Related Materials: Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 760 Mattie Road, Pismo Beach during normal business hours. Such documents are also available on the City of Pismo Beach website at pismobeach.org/agenda (interactive materials) and pismobeach.org/accesspismo (PDF materials) subject to staff’s ability to post the documents before the meeting. Broadcasting: Regular City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day. Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-4657. Notice Regarding Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-4657 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102- 35.104 ADA Title II). Council Agenda 2-12-2019 & 2-13-2019 PISMO BEACH COUNCIL AGENDA REPORT Agenda Item #3.A SUBJECT/TITLE: 2019 ANNUAL ADVISORY BODY INTERVIEWS AND APPOINTMENTS RECOMMENDATION: Interviews, February 12 & 13, 2019 1. Conduct interviews of applicants for two Conference & Visitors Bureau Board (CVB Board) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 2. Conduct interviews of applicants for two Parking Advisory Committee (PAC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 3. Conduct interviews of applicants for three Parks, Recreation and Beautification Commission (PRBC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 4. Conduct interviews of applicants for three Planning Commission (PC) seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021; 5. Conduct interviews of applicants for one Special Events Committee (SEC) seat that is currently vacant, for a partial term ending February 29, 2020; Appointments, February 12, 2019 6. Following interviews, complete a ballot selecting a preferred candidate for each available seat on the Planning Commission. Appointments, February 13, 2019 7. Following interviews, complete a ballot selecting a preferred candidate for each available seat on the CVB Board, PAC, PRBC, and SEC; 8. Provide direction to staff on filling, leaving vacant, or continuing to recruit for, one Traffic Safety Committee seat that is currently vacant, for a full term ending February 28, 2021. BACKGROUND: Every December and January, the City conducts its annual recruitment to fill Advisory Body seats that are currently vacant or will become vacant at the end of February due to routine term expirations. Interviews and appointments by the Council are typically conducted in February for terms beginning March 1. Staff seeks to fill vacancies within each of the City's Advisory Bodies during the 2018 annual recruitment cycle, including 10 scheduled vacancies and 2 existing vacancies. 3.A-1Council Agenda 2-12-2019 & 2-13-2019 Analysis Information about current members, term end dates, and eligibility parameters is provided as Attachments 1—6: • Conference and Visitors Bureau Board (Attachment 1) • Parking Advisory Committee (Attachment 2) • Parks, Recreation and Beautification Commission (Attachment 3) • Planning Commission (Attachment 4) • Special Events Committee (Attachment 5) • Traffic Safety Committee (Attachment 6) February 1, 2019 Direction Regarding Policy Changes At the February 1, 2019 Special Council Goal-Setting Workshop, the Council directed staff to pursue a number of enhancements to the enforcement of training and attendance mandates for Advisory Body Members. The majority of the changes, which will require changes to applicable policy documents, will not affect recruitment practices. However, Council's direction at the workshop included receiving attendance and training completion data from staff concurrent with annual Advisory Body recruitment materials. Attendance and training completion data for current members is provided as Attachment 7. Conclusion and Appointments At the conclusion of each meeting day, the City Clerk will tally and announce the voting results for each body for which interviews have concluded. The top overall vote-getters for each body will be appointed to fill the available seats. In the event of a tie among two or more applicants, the Council may choose to conduct a runoff vote among the tied candidates, or the Council may choose another method of resolving the tie. The Council may appoint individuals appearing for interviews, or opt to appoint individuals not appearing for interviews. The Council may appoint individuals to fill all vacancies, or opt to fill only some of the vacancies. If any vacancies remain following this round of interviews and appointments, staff will continue to recruit for any seats remaining unfilled unless otherwise directed, and the Council may direct that interviews of eligible applicants on file be conducted at any future time. FISCAL IMPACT: There is no budget impact associated with the appointment or orientation of Advisory Body members. Member stipends, supplies, training, and orientation are addressed in the existing adopted budget. ALTERNATIVES: 1. Make appointments to fill some vacant seats; direct staff to continue recruitment for the remaining seats. 2. Decline to make appointments; direct staff to continue recruitment. 3.A-2Council Agenda 2-12-2019 & 2-13-2019 ATTACHMENTS: 1.CVBB Information 2.PAC Information 3.PRBC Information 4.PC Information 5.SEC Information 6.TSC Information 7.Attendance and training completion data for all members Copies of applications for Advisory Body service are available upon request from the City Clerk’s Office. Prepared by: Erica Inderlied, City Clerk Meeting Date: February 12 & 13, 2019 City Manager Approval: 3.A-3Council Agenda 2-12-2019 & 2-13-2019 1.Advisory Body Interviews: Conference & Visitors Bureau Board (CVBB) Current Membership The table below shows the appointment and term end dates for all current members, as well as any currently vacant seats. Seats coming up for reappointment during this recruitment cycle are indicated in bold. First Last Appt. Date Term Ends Notes Jed Bickel 8/6/2018 2/29/2020 Non-resident Mike Casola 5/20/2014 2/28/2019 Non-resident; Did not reapply Sharon James 8/6/2018 2/28/2019 Resident; Did not reapply Sharyl Naftal 2/28/2017 2/29/2020 Resident Mark Roemer 2/13/2018 2/29/2020 Non-resident Eligibility Per Conference & Visitors Bureau Board Bylaws, CVB Board members must "be a registered voter in Pismo Beach or a commercial property owner or business owner or agent of the same." In addition, "Members shall have direct experience and professional interest in increasing local business by promoting Pismo Beach to leisure travelers, guiding marketing efforts directed toward consumer and tour operators, coordinating public relations, visitor information, and developing marketing and advertising programs." Members must also be 18 years of age or older, and not otherwise officials of the City. Staff verifies voter registration of applicants claiming to be residents and voters of Pismo Beach, but does not make determinations as to whether applicants have met the above eligibility requirements relating to tourism knowledge; staff relies on the City Council to determine whether these subjective requirements are satisfied. Analysis and Additional Considerations There are no existing vacancies within the CVB Board. Of the two members with terms ending this cycle, neither have opted to reapply. Eight other candidates have expressed interest in being considered for the Board. Recommendation and Voting Staff recommends that the City Council conduct interviews of applicants for two Conference & Visitors Bureau Board seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled. 3.A-4Council Agenda 2-12-2019 & 2-13-2019 Attachment 1 2.Advisory Body Interviews: Parking Advisory Committee (PAC) Current Membership The table below shows the appointment and term end dates for all current members, as well as any currently vacant seats. Seats coming up for reappointment during this recruitment cycle are indicated in bold. First Last Appt. Date Term Ends Notes Don Day 1/21/2014 2/28/2020 Resident Jim Dritsas 2/27/2017 2/28/2019 Resident; Did not reapply Robert Horch 2/9/2016 2/28/2020 Non-resident Anita Shower 2/9/2016 2/28/2020 Non-resident Rick Turton 3/20/2007 2/28/2019 Resident; Reapplied Eligibility Per Parking Advisory Committee Bylaws, PAC members must "have demonstrated interest in, and knowledge of, Pismo Beach parking issues." In addition, "at least three members shall be registered voters in Pismo Beach," and "no more than two Members may be individuals who are not registered to vote in Pismo Beach, provided they are owners/operators of businesses within Pismo Beach city limits." Members must also be 18 years of age or older, and not otherwise officials of the City. Staff verifies voter registration of applicants claiming to be residents and voters of Pismo Beach, but does not make determinations as to whether applicants have met the above eligibility requirements relating to parking knowledge; staff relies on the City Council to determine whether these subjective requirements are satisfied. Analysis and Additional Considerations There are no existing vacancies within the Parking Advisory Committee. Of the two members with terms ending this cycle, one has opted to reapply. Two other candidates have expressed interest in being considered for the Committee. Because the maximum of two non-resident members are already seated on the committee, both upcoming vacancies must be filled by Pismo Beach residents. Recommendation and Voting Staff recommends that the City Council conduct interviews of applicants for two Parking Advisory Committee seats that will be vacant as of February 28, 2019 for full terms ending February 28, 2021, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled. 3.A-5Council Agenda 2-12-2019 & 2-13-2019 Attachment 2 3. Advisory Body Interviews: Parks, Recreation and Beautification Commission (PRBC) Current Membership The table below shows the appointment and term end dates for all current members, as well as any currently vacant seats. Seats coming up for reappointment during this recruitment cycle are indicated in bold. First Last Appt. Date Term Ends Notes Marc Canigiula 2/28/2017 2/28/2019 Resident; Reapplied Susan Fulton 2/13/2018 2/29/2020 Resident Sandra Gore Nielsen 3/14/2013 2/28/2019 Resident; Reapplied Cyndi Johnston 2/19/2015 2/28/2019 Resident; Reapplied Ron Rodriguez 10/18/2011 2/28/2020 Resident; Eligibility Per Parks, Recreation and Beautification Commission Bylaws, PRBC members "shall be a registered voter of the City of Pismo Beach at the time of appointment and during the entire term of service." The City Clerk's Office vets the voter registration address of applicants; any appointed applicant not registered to vote in the city will be required to register before serving. In addition, members must be 18 years of age or older, and not otherwise officials of the City. Analysis and Additional Considerations There are no existing vacancies within the Parks, Recreation and Beautification Commission. Of the three members with terms ending this cycle, all three have opted to reapply. Seven other candidates have expressed interest in being considered for the Commission. Recommendation and Voting Staff recommends that the City Council conduct interviews of applicants for three Parks, Recreation and Beautification Commission seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled. 3.A-6Council Agenda 2-12-2019 & 2-13-2019 Attachment 3 4. Advisory Body Interviews: Planning Commission (PC) Current Membership The table below shows the appointment and term end dates for all current members, as well as any currently vacant seats. Seats coming up for reappointment during this recruitment cycle are indicated in bold. First Last Appt. Date Term Ends Notes Kari Bhana 2/27/2015 2/28/2019 Resident; Reapplied Tarren Collins 2/27/2017 2/28/2019 Resident; Reapplied Doreen Curtze 2/27/2015 2/28/2019 Resident; Did not reapply Stacy Inman 10/24/2016 2/29/2020 Resident Adam Werner 2/13/2018 2/29/2020 Resident Eligibility Per Pismo Beach Municipal Code Section 2.20.020, Planning Commission members shall be "appointed by the city council from the registered voters of the city." The City Clerk's Office vets the voter registration address of applicants; any appointed applicant not registered to vote in the city will be required to register before serving. In addition, members must be 18 years of age or older, and not otherwise officials of the City. Analysis and Additional Considerations There are no existing vacancies within the Planning Commission. Of the three members with terms ending this cycle, two have opted to reapply. Nine other candidates have expressed interest in being considered for the Commission. Recommendation and Voting Staff recommends that the City Council conduct interviews of applicants for three Planning Commission seats that will be vacant as of February 28, 2019, for full terms ending February 28, 2021, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each of the available seats. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave one or more seats unfilled. 3.A-7Council Agenda 2-12-2019 & 2-13-2019 Attachment 4 5. Advisory Body Interviews: Special Events Committee (SEC) Current Membership The table below shows the appointment and term end dates for all current "resident" members, as well as any currently vacant seats. Seats coming up for reappointment during this recruitment cycle are indicated in bold. The remainder of the Committee comprises staff from various City departments, plus a Chamber of Commerce Board appointee. First Last Appt. Date Term Ends Notes Vacant 2/28/2020 Seat vacated by Arlene Gee David Kline 2/9/2016 2/28/2020 Resident Eligibility Per Pismo Beach Municipal Code Section 12.16.020, "[…] the SEC consists of members from various city departments that support and regulate special events […] and two members, appointed by the city council, who are residents of the city of Pismo Beach." The City Clerk's Office vets the eligibility of SEC applicants based on the above. Where possible, voter registration is used to verify residency, although it is not required by Council policy. Analysis and Additional Considerations There is one existing vacancy within the Special Events Committee. Seven candidates have expressed interest in being considered for the Committee. If the Council wishes the terms of the SEC resident members to be staggered in the same manner as other Advisory Bodies, it may extend the term of the vacant seat, which currently expires in February 2020, to a full two-year term expiring February 2021. Going forward, this would result in one of the two members coming up for reappointment each year, rather than both coming up for reappointment every other year. Recommendation and Voting Staff recommends that the City Council conduct interviews of applicants for one Special Events Committee seat that is currently vacant, for a partial term ending February 28, 2020, and complete the ballot provided at the back of the interview materials binder, selecting a preferred candidate for each available seat. In addition to those appearing for an interview at this juncture, the Council may choose to appoint other individuals in absentia, or choose to leave this seat unfilled. 3.A-8Council Agenda 2-12-2019 & 2-13-2019 Attachment 5 6. Advisory Body Interviews: Traffic Safety Committee (TSC) Current Membership The table below shows the term end date for the currently-vacant public seat. First Last Appt. Date Term Ends Notes Vacant 2/28/2019 Seat vacated by Karen Bangs Eligibility The Traffic Safety Committee has no known enacting legislation or other document addressing membership qualification or terms. In July 2003, the Council acted on staff's recommendation to add one "citizen" seat to the Committee. The City Clerk's Office vets the eligibility of TSC applicants based on that wording, traditionally interpreting the word "citizen" in staff's 2003 recommendation to mean a resident of the city. Analysis and Additional Considerations The one current vacancy within the Traffic Safety Committee is the sole public member seat, the remainder of the Committee comprising staff from various stakeholder departments and divisions including the City Manager's Office, Risk Management, Community Development, Public Works, Police, and Fire. No candidates have expressed interest in being considered for the Committee. Recommendation and Voting Staff recommends that the City Council provide direction to staff on filling, leaving vacant, or continuing to recruit for, one Traffic Safety Committee seat that is currently vacant, for a full term ending February 28, 2021. The Council may choose to appoint an individual who has interviewed for a different Advisory Body, appoint another individual in absentia, or choose to leave this seat unfilled. 3.A-9Council Agenda 2-12-2019 & 2-13-2019 Attachment 6 Advisory Body Member Meeting Attendance—2018 Data for Current Members; Meetings Counted per Bylaws only Body Member Absence Rates Average Absences for Body Total Average Absences CVBB Bickel 1/3 (33.3%) 16.66% (regular meetings) 18.14% (all members) Casola 0/6 (0%) James 1/3 (33.3%) Naftal 1/6 (16.7%) Roemer 0/6 (0%) PAC Day 0/5 (0%) 20% (all meetings) Dritsas 2/5 (40%) Horch 2/5 (40%) Shower 0/5 (0%) Turton 1/5 (20%) PRBC Canigiula 0/3 (0%) 26.68% (regular meetings) Fulton 2/3 (66.7%) Johnston 2/3 (66.7%) Nielsen 0/3 (0%) Rodriguez 0/3 (0%) PC Bhana 2/18 (11.1%) 9.2% (regular meetings) Curtze 4/18 (22.2%) Collins 0/18 (0%) Inman 1/18 (5.6%) Werner 1/14 (7.1%) 3.A-10Council Agenda 2-12-2019 & 2-13-2019 Attachment 7 Advisory Body Member Ethics (AB 1234) Training Status—As of February 11, 2018 Body Name Last Done Due Status PC Bhana 4/12/2017 4/12/2019 Current CVBB Bickel 8/6/2019 Not due yet PRBC Canigiula 8/28/2017 8/28/2019 Current CVBB Casola 1/25/2017 1/25/2019 < 3 months overdue PC Collins 2/27/2018 2/27/2020 Current PC Curtze 9/11/2017 9/11/2019 Current PAC Day 10/26/2016 10/26/2018 > 3 months overdue PAC Dritsas 11/27/2017 11/27/2019 Current PRBC Fulton 3/1/2019 Not due yet PAC Horch 1/25/2017 1/25/2019 < 3 months overdue PC Inman 11/19/2017 11/19/2019 Current CVBB James 8/6/2019 Not due yet PRBC Johnston 2/19/2016 > 3 months overdue CVBB Naftal 1/16/2019 1/16/2021 Current PRBC Nielsen 8/23/2016 8/23/2018 > 3 months overdue PRBC Rodriguez 12/12/2016 12/12/2018 < 3 months overdue CVBB Roemer 3/21/2018 3/21/2020 Current PAC Shower 9/24/2016 9/24/2018 > 3 months overdue PAC Turton 11/23/2016 11/23/2018 < 3 months overdue PC Werner 3/13/2019 Not due yet Advisory Body Member Harassment Prevention (AB 1661) Training Status—As of February 11, 2018 Body Name Last Done Due Status PC Bhana 12/2018 12/1/2020 Current CVBB Bickel 12/11/2018 12/11/2020 Current PRBC Canigiula 6/8/2017 6/8/2019 Current CVBB Casola 6/8/2017 6/8/2019 Current PC Collins 5/25/2017 5/25/2019 Current PC Curtze 6/8/2017 6/8/2019 Current PAC Day 6/8/2017 6/8/2019 Current PAC Dritsas 7/19/2017 7/19/2019 Current PRBC Fulton 8/16/2018 8/16/2020 Current PAC Horch 6/8/2017 6/8/2019 Current PC Inman 9/21/2017 9/21/2019 Current CVBB James 2/6/2019 < 3 months overdue PRBC Johnston 6/28/2017 6/8/2019 Current CVBB Naftal 12/11/2018 12/11/2020 Current PRBC Nielsen 6/8/2017 6/8/2019 Current PRBC Rodriguez 6/8/2017 6/8/2019 Current CVBB Roemer 9/15/2017 9/15/2019 Current PAC Shower 6/8/2017 6/8/2019 Current PAC Turton 6/8/2017 6/8/2019 Current PC Werner 12/27/2016 12/27/2018 < 3 months overdue 3.A-11Council Agenda 2-12-2019 & 2-13-2019 Attachment 7 Copies of applications for Advisory Body service are available upon request from the City Clerk's office at 805-773-4657 or by emailing City Clerk Erica Inderlied at einderlied@pismobeach.org. 3.A-12Council Agenda 2-12-2019 & 2-13-2019